So, I am loving Microsoft Outlook again. Since things are getting pretty booked up around my house, I thought it best to start utilizing this wonderful program again. Only this time, I am determined to use more of the features Outlook has to offer. This way, I can coordinate both my home life appointments along with my professional appointments. And….I can add all the love to-do tasks that need accomplishing. 😉
For now, I thought I would share a few tips I found, and have actually used, on how to make life easier when using Outlook.
Creating/Using Email Template in Outlook
- To save an email message as a template in Outlook:
- Create a new message and enter the subject and content as usual.
- In Outlook 2007, click the Office button and select Save As.
- In Outlook 2003, select File | Save As from the menu.
- Select Outlook Template under Save as type, in the Save As dialog.
- Type the desired template name under File name.
- Click Save.
- To compose a message using the new template:
- In the Outlook Inbox, select Tools | Forms | Choose Form from the menu.
- Select User Templates in the File System under Look In.
- Double-click the desired message template.
- Address, edit or change verbiage if needed, then send.
Importing Contacts from Excel or a CSV File into Outlook
- To import contacts from a CSV file or from Excel into Outlook:
- Select File | Import and Export from the menu in Outlook.
- Make sure Import from another program or file is highlighted.
- Click Next.
- Now make sure Comma Separated Values (.CSV) is selected.
- Click Next.
- Use the Browse button then select the desired file.
- Choose Do not import duplicate items.
- Click Next.
- Select the Outlook folder you want to import the contacts to. Normally, this will be your Contacts folder.
- Click Next.
- Click Map Custom Field.
- Make sure all columns from the .CSV file are mapped to the desired Outlook address book fields.
- You can also create new mappings by dragging the column title to the desired field.
- Click OK.
- Then, Finish.
Creating an Email Signature in Outlook
- Create an Email Signature in Outlook:
- Select Tools | Options from the menu in Outlook.
- Go to the Mail Format tab.
- Click Signatures under Signatures.
- Click New.
- Create a name for this signature.
- You can also set up different signatures for different purposes, like a specific one for work emails and one for personal emails. Just make sure you name them accordingly so you can choose the correct signature when creating the email.
- Click Next.
- Then type the text you would like to see for your email signature.
- This is also where you would format the font itself, the font size and color of text.
- You can also select your business card to add under vCard options.
- Click Finish.
- Then, OK.
As I continue to re-learn Outlook and find more useful tips, I will share them with all of you. I encourage you to try these tips for yourself and share any new ones that you may have found. Let’s help each other become more organized!
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